Condominium Management Services
Our basic Management Services include, but are not limited to, the following areas:
Administrative Services
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Advise Board Members and Owners on bylaws, acts, rules and regulations;
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Obtain insurance and appraisals for the property;
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Administer insurance claims, review policies, and renewals;
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Prepare, negotiate, and administer contracts and legal documents;
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Assist Boards of Directors with bylaw enforcement and policy set-up;
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Attend AGM and regular Board meetings;
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Assist in the preparation of reserve fund study and reserve fund plan;
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Prepare estoppels certificates and provide condo sale documents;
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Attend all regular and emergency phone calls; and
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Assist owners with requests, concerns, and questions.
Maintenance Services
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Conduct recurrent property inspections and seasonal walk-arounds;
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Prepare monthly and annual maintenance plans for the properties;
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Administer and maintain program on regular repairs and maintenance;
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Collect and provide bids and estimates for Boards of Directors consideration;
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Review, negotiate, and administer trades contracts;
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Monitor and evaluate the performance of trades and vendors;
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Manage contractor’s invoices and payments;
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Arrange monthly and annual building inspections (fire alarm, etc.);
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Maintain contractor’s information for regular and emergency services;
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Ensure on regular bases that the property is well maintained and safe; and
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Immediately respond to an Emergency 24/7
Financial Services
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Provide monthly financial reports and packages;
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Collect and deposit monthly contributions;
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Track arrears, and follow-up on delinquent accounts;
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Prepare annual operating budget for the Corporation;
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Invest Reserve Fund monies;
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Assist with short and long-term investment planning;
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Manage account payable and invoices;
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Document and maintain auditable files; arrange annual audit;
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Maintain accounting records for all transactions;
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Provide detailed account information at Board request; and
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Make the best effort to save on costs.
We offer on-site one hour complimentary consultation to Boards of Directors.